Prepare a Tai 3 Vehicle File for Carrier Acceptance

Choose the route and transport method first

Identify the actual carrier or booking party, origin terminal, destination, proposed method and expected handover point. Ask which current instructions apply to this vehicle and its condition. Keep the answer with its source and date. Instructions can depend on the service and circumstances, so do not copy a checklist from a different route and call it approval. If the service changes, refresh the acceptance review. A broker’s price estimate or a seller’s claim that EVs always ship normally cannot settle the selected carrier’s requirements.

Make every document identify the same car

Record the VIN, legal model, manufacturer, production identity, battery-electric powertrain and vehicle condition. Reconcile that description with the invoice, inspection file and booking request. The China export control guide addresses commercial parties and the export boundary; this carrier file addresses the car presented for transport. Keep marketing aliases separate from legal identity. Correct discrepancies before terminal delivery rather than relying on someone to translate an ambiguous model name under time pressure.

Disclose battery and incident concerns honestly

Preserve relevant inspection findings, warnings, replacement or repair history and any suspected impact, water or thermal event. Use the battery intervention history review when work has been declared. Ask competent professionals and the carrier how unresolved findings affect handling or acceptance. Do not describe a suspect car as normal merely because it can move or charge. A workshop opinion and a carrier decision answer different questions, and neither should be silently substituted for the other.

Request instructions rather than inventing a fixed charge target

Ask the carrier for its applicable state-of-charge, activation, alarm, access and handover instructions, and follow the vehicle’s relevant guidance through competent personnel. Record who will prepare the car and verify completion. This article supplies no universal charge percentage, disconnection rule or transport classification. A generic internet number may be unsuitable for the actual service or incident condition. Keep any unresolved conflict between vehicle and transport instructions on hold until the responsible parties provide a workable written answer.

Account for keys, cables and fitted accessories

Create an inventory of keys, access devices, supplied charging equipment and loose items. Identify exterior accessories that change dimensions or handling, including roof equipment or a rear storage box where fitted. Ask how the carrier wants these items secured, declared or treated. A retail drone package can also contain separate equipment that needs its own review; do not assume vehicle acceptance automatically covers every accessory. Photograph the agreed configuration and keep the inventory with the booking file so an omitted item is not discovered only after arrival.

Preserve a condition baseline at handover

Record odometer, visible warnings, the instructed charge state and clear dated photographs of panels, glass, wheels, underside areas that can safely be documented and supplied equipment. Keep inspection findings and accepted exceptions attached to the same VIN. The loading record should show the condition presented, not simply an attractive catalogue photo. Ask who performs terminal checks, how discrepancies are recorded and when the buyer receives the evidence. This baseline assists later comparison without deciding in advance who caused any changed condition.

Respond correctly to an unresolved acceptance question

Suppose the candidate has an unexplained battery warning and the intended carrier requests more information. Do not clear the warning only to produce a clean loading photo or book a different description. Obtain qualified assessment, preserve the diagnostic record and send an accurate condition summary to the responsible booking party. Clarify which further evidence or corrective work is required and who pays for it. If acceptance remains unresolved, hold the booking or change the purchase decision. A timetable cannot justify concealing a material condition question.

Keep acceptance separate from delivery and registration promises

Carrier acceptance does not establish destination conformity, registration, insurance or connected-service support. The Tai 3 shipping and handover guide covers the wider delivery plan, while the landed-cost worksheet keeps freight, port and destination expenses distinct. Reconfirm accepted vehicle identity, route, condition and included handling before payment and terminal release. Preserve the final written instructions and evidence so each responsible party knows the boundary it accepted. An organised file reduces ambiguity; it does not guarantee a departure date or fault-free arrival.

Buyer checklist

• Carrier and route identified
• One VIN across booking and records
• Battery concerns disclosed
• Current written handling instructions obtained
• Accessories and access items inventoried
• Dated handover condition retained

Buyer questions